Be part of a growing global team.

Role Overview:

We are seeking an experienced and highly organized Administrative Professional who can double up as the Office Manager of our Bangalore Center and also function as Executive Assistant to senior management in daily operation, work projects, and critical customer interactions. The ideal candidate will be adept at managing a wide range of administrative and executive support tasks, possess excellent communication skills, and demonstrate a high level of professionalism and discretion. This position will report into a Senior Vice President and also work closely with the CEOs office, and offer administrative support to the day to day operations of the Bangalore Development & Delivery Center. 

Job Responsibilities:

This position is NOT restricted to secretarial & administrative support only. The right candidate must have the acumen to understand nuances of on-going leadership work, projects, and programs, and must have prior experience of supporting the senior leadership and department heads for successful execution, under their guidance.

a.   Serve as liaison with staff, executives, senior leaders for program management of on-going matters.

b.   Oversee daily operations in collaboration with the reporting manager and perform administrative tasks such as managing calendars, planning, and coordinating corporate meetings, and scheduling.

c.   Build working rapport with the management team for better turn-around of work, and responsiveness of existing operations.

d.   Assist the management in special projects (latest being Bangalore operations expansion & team scale-up).

In addition to the above the usual EA responsibilities will be performed such as:

• Meeting support & follow-ups
• Business travel planning & coordination
• Guest experience planning & management (Customers, Board & Investors)
• Event management
• Reports, MIS & Trackers

Candidate Profile:

• Orientation to information security & confidentiality
• Proven experience as an executive assistant or similar role, supporting C-suite executives.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Strong communication skills, both written and verbal, with a high level of professionalism and attention to detail.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Flexibility and adaptability to changing priorities and deadlines.
• Proactive attitude and willingness to take initiative to solve problems and anticipate needs.
• Positive attitude and strong interpersonal skills, with the ability to work effectively with individuals at all levels of the organization.

Education: 

•  Bachelor's degree preferred, or equivalent combination of education and experience.

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Job Responsibilities:

• Proofreading of US Patent Applications, US Issued Patents, and preparation of COC.
• Patent Term Adjustment and Expiry Calculation Reports.
•  Adherence of the Standard Operating Procedure for Proofreading.
• Review Patent for identifying errors in grammar, punctuation, antecedents, scientific terms, complex structures, numerical tables, mathematical formula, consistency of terms, amendments incorporation, critical bibliographic details etc. made by US Patent Office and Applicant of the patent application.
• Use online patent databases to obtain relevant information.
•  Prepare Patent Proofing Reports and Certificate of Correction.
•  Maintains the accuracy and integrity of all data and information handled.

Qualification for the position:

Education

• The position requires a Bachelor’s or Master’s degree in Science or English subject.

Experience

• Minimum 2 years of work experience as a Patent Proofreader
• Excellent knowledge of US Patent Prosecution Life Cycle

Knowledge, Skills, and Abilities 

• Working knowledge of MS suite, particularly related to the use of Outlook features, Word, and Excel
• Working knowledge of some of the PDF Editors like Adobe Acrobat , Nuance or Nitor
• Demonstrated ability to communicate clearly and effectively, both orally and in writing.
• Demonstrated ability to follow written and oral instructions in the English language, including excellent spelling, grammar, and punctuation.
• Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements, while maintaining an extremely high level of accuracy
• Demonstrated attention to detail and analytical bent of mind.
• Patience and perseverance to learn the subject matter and skill in use.

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Job Responsibilities:

• Quality Check of the proofread US Issued Patents and US Patent Applications, COC prepared, PTA and Expiry Calculation done by associates.
• Hands on knowledge on how to review US Patent for identifying errors in grammar, punctuation, antecedents, scientific terms, complex structures, numerical tables, mathematical formula, consistency of terms, amendments incorporation, critical bibliographic details etc. made by US Patent Office and Applicant of the patent application.
• Adherence of QC Checklist and the Standard Operating Procedure for Proofreading.
• Report out cases to client after quality check and correction of errors identified.
• Resolve critical and exceptional queries raised by team members.
•  Impart process training and buddy up with new joiners when required.
• Maintains the accuracy and integrity of all data and information handled.

Qualification for the position:

Education

• The position requires a Bachelor’s or Master’s degree in Science or English subject.

Experience

• Minimum 3 years of work experience as a Patent Proofreader
• Minimum 1 year as a Quality Analyst for Patent Proofreading
• Excellent knowledge of US Patent Prosecution Life Cycle

Knowledge, Skills, and Abilities 

• Ability to share constructive feedback and guidance on the quality issues to the process associate.
• Ability to apply technical knowledge or guidance, analyse and interpret data from several sources, and solve problems by applying precedent or extrapolating from previous experience.
• Working knowledge of MS suite, particularly related to the use of Outlook features, Word, and Excel
• Working knowledge of some of the PDF Editors like Adobe Acrobat, Nuance or Nitor
• Demonstrated ability to communicate clearly and effectively, both orally and in writing.
• Demonstrated ability to follow written and oral instructions in the English language, including excellent spelling, grammar, and punctuation.
• Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements, while maintaining an extremely high level of accuracy
• Demonstrated attention to detail and analytical bent of mind.
• Patience and perseverance to learn the subject matter and skill in use.
• Flexibility to work beyond hours and willingness to travel, if required by the company

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Job Summary:

The IP Docketing Specialist provides electronic-based, timely, detailed, and accurate docketing support to the client’s IP paralegal & docketing unit. The docketing associate (or specialist) accurately maintains the docket records according to established policies and procedures (SOP), performs all functions relating to the review of documents, and exercises discretion and confidentiality as per the service level agreement.

Job Responsibilities:

• Reads, comprehends, and dockets the incoming emails & correspondences from the Patent and Trademark Office (US and Non-US) for the respective worldwide customer using electronic procedures.
• Opens new matters, including identifying matter type for rule sets, and enters key bibliographic information with accuracy (e.g., priority application information, inventor names, assignee names, etc).
• Identifies ‘corner cases’ efficiently and dockets after calibration with the Docketing manager or as per SOPs.
• Identifies the critical dates and key information in less commonly docketed documents and effectively safeguards the clients and the law firms from docketing risks, even when there is no defined docketing protocol in SOP.
• Confirms the accuracy of abandonment instructions with the client’s IP operations lead and handles formal abandonment procedures in the docketing system for matter files.
• Runs basic queries, generates, and formats Excel reports for consistency calibration and audits for matters docketed.
• Validation of prosecution data with respect to its accuracy and completeness by comparing the data residing in the docketing system and data from public data sources (Global Dossier, USPTO Patent Centre, ESPACENET, etc.)
• Understands and explains docketing policies, procedures, and rules to other team members during monthly/quarterly docketing process reviews.
• Performs other tasks or duties as assigned by the Account & Delivery manager.
• Maintains strict confidentiality of all documentation processed.

Qualification for the position:

Education

The position requires a bachelor’s or master’s degree in any subject.

Experience

The position requires a minimum of 3 years and maximum 7 years of experience in either Patent or Trademarks docketing. (Multiple roles at various levels open)

Knowledge, Skills, and Abilities 

• Demonstrated ability to follow written and oral instructions in the English language, including excellent spelling, grammar, and punctuation.
• Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements, while maintaining an extremely high level of accuracy
• Ability to apply IP subject matter knowledge, analyse and interpret data from prosecution standpoint.
• Intermediate knowledge of MS suite, particularly related to the use of Outlook features and Excel formatting
• Technical proficiency in one or more popular web-based docketing system
• Demonstrated attention to detail.
• Patience and perseverance to learn the subject matter and skill in use.

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Job Summary:

This position is in the company’s Patent Analytics & Monetization unit. The position requires a creative, inquisitive, and technologically adept individual who will work closely with the R&D, legal and IP teams of our customers to drive and support their IP portfolio development, as patent analyst/searcher. The candidate will assist our clients with the successful procurement of patent protection for innovative technologies, through various methods of patent analytics & searching. The candidate will be required to participate in client calls, present the search strategy, participate in scoping of the project, value-add through their technical expertise and specialization areas.

Each Clairvolex client brings novel and diverse technologies as our work assignment. Therefore, the candidate will learn about a variety of new technologies, in addition to their specialization, learn to identify inventive features, learn to describe the inventions, and learn to draw analysis and insights to support our clients to get a patent granted or to support them in their various search & analytics needs.

The position is based out of Clairvolex’s Gurgaon office and the team operates in hybrid mode, with 3-days mandatory work from office.

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Job Responsibilities:

• Patent Search & Analytics: Conducting IP searches based on complex search strategies using various search engines for prior art identification, knock-out searches, FTO clearance, invalidity, and providing a logical and complete search strategy for client projects.
• IP Market Intelligence Studies: Leading the analysis of identified new technology and market opportunities and developing recommendations on those opportunities for market, IP, and competitive landscape studies.
• Patent Licensing Support Analysis (Preferable): Performing infringement search, portfolio ranking and taxonomization, evidence of use (EOU) preparation, competition intelligence, technology scouting etc. independently.

IP Subject Matter & Technology Requirement:

• Basics of Patent Laws, e.g. 35 USC 101, 102, 103, 112, 271 etc.
• Deep domain expertise Life Sciences domain, especially chemistry and pharma.
• Working experience on the performing the Chemical Structure searches is a must.

Functional Skills & Knowledge Requirement:

• Hands-on expertise in working with IP databases like Questel Orit, Patseer, Derwent and such.
• Working knowledge of STN database is a must.
• Working knowledge of MS Office (Word, Excel, PowerPoint etc.) is a must. Working knowledge of Macros and VBA is preferred.
• Should be able to work on Pivot Tables, VLOOKUP, Filters, Conditional Formatting, Charts, Functions etc. 
• Ability to apply technical knowledge or guidance, analyse and interpret data from several sources, and solve problems by applying precedent or extrapolating from previous experience.
• Demonstrated attention to detail.

Education Qualification & Work Experience:

• M.Sc./Ph.D. in Organic/ Polymer Chemistry from an accredited university.
• Minimum 6 years of relevant IP experience in patent search & analytics.

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Job Summary:

This position is in the company’s Patent Analytics & Monetization unit. The position requires a creative, inquisitive, and technologically adept individual who will work closely with the R&D, legal and IP teams of our customers to drive and support their IP portfolio development, as patent analyst/searcher. The candidate will assist our clients with the successful procurement of patent protection for innovative technologies, through various methods of patent analytics & searching. The candidate will be required to participate in client calls, present the search strategy, participate in scoping of the project, value-add through their technical expertise and specialization areas.

Each Clairvolex client brings novel and diverse technologies as our work assignment. Therefore, the candidate will learn about a variety of new technologies, in addition to their specialization, learn to identify inventive features, learn to describe the inventions, and learn to draw analysis and insights to support our clients to get a patent granted or to support them in their search, analytics and licensing needs.

The position is based out of Clairvolex’s Gurgaon office and the team operates in hybrid mode, with 3-days mandatory work from office.

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Job Responsibilities:

• Patent Search & Analytics: Conducting IP searches based on complex search strategies using various search engines for prior art identification, knock-out searches, FTO clearance, invalidity, and providing a logical and complete search strategy for client projects.
• IP Market Intelligence Studies: Leading the analysis of identified new technology and market opportunities and developing recommendations on those opportunities for market, IP, and competitive landscape studies.
• Patent Licensing Support Analysis: Performing infringement search, portfolio ranking and taxonomization, evidence of use (EOU) preparation, competition intelligence, technology scouting etc. independently.

IP Subject Matter & Technology Requirement:

• Basics of Patent Laws, e.g. 35 USC 101, 102, 103, 112, 271 etc.
• Hands-on knowledge of Standard Essential Patents (SEPs) and various technology Standards like 3GPP, Codecs, IEEE and such are critical for this position.
• Good knowledge of contemporary technologies like Telecom Generations (4G, 5G, 6G), Computer architecture (memories, multi-processor architecture etc.), Cloud computing, IoT and Artificial Intelligence/Machine Learning.

Functional Skills & Knowledge Requirement:

• Hands-on expertise in working with IP databases like Questel Orit, Patseer, Derwent and such.
• Working knowledge of MS Office (Word, Excel, PowerPoint etc.) is a must. Working knowledge of Macros and VBA is preferred.
• Should be able to work on Pivot Tables, VLOOKUP, Filters, Conditional Formatting, Charts, Functions etc. 
• Ability to apply technical knowledge or guidance, analyse and interpret data from several sources, and solve problems by applying precedent or extrapolating from previous experience.
• Demonstrated attention to detail.

Education Qualification & Work Experience:

• Bachelor or Master of Engineering (B.Tech/ M.Tech) in any of the following domains - Electronics, Communications, VLSI from an accredited university.
•  Minimum 6 years of relevant IP experience in patent search & analytics.

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